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Book acquisition/donation, records management, and TMS assistance (i.e. constituents, crystal reports, or reporting TMS issues.)
TMS
General TMS Request
Request a new Crystal Report, view, location, media upload, and more.
Required fields are marked with an asterisk*
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Updating a current location in the TMS Location Authority List. (e.g. Gallery name change, new storage location, etc..)"}]},{"type":"paragraph","attrs":{"localId":"0603eb5e-ded1-4431-a951-5ff74a1d2d60"},"content":[{"type":"text","text":"Examples of how the following fields should be entered: "}]},{"type":"orderedList","attrs":{"order":1},"content":[{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"1c83a911-15dd-465c-999c-93c7b58fb09a"},"content":[{"type":"text","text":"Address","marks":[{"type":"strong"}]},{"type":"text","text":": Philadelphia Museum of Art (26"},{"type":"text","text":"th","marks":[{"type":"subsup","attrs":{"type":"sup"}}]},{"type":"text","text":" Street and Benjamin Franklin Pa"}]},{"type":"paragraph","attrs":{"localId":"93309a1c-5777-4fd4-a908-25dacce0acb4"},"content":[{"type":"text","text":"Site","marks":[{"type":"strong"}]},{"type":"text","text":": Storage"}]},{"type":"paragraph","attrs":{"localId":"0cc0aefc-9059-4f0b-820b-43921ed21c46"},"content":[{"type":"text","text":"Subsite","marks":[{"type":"strong"}]},{"type":"text","text":": East Asian, Mezz. [M241]"}]},{"type":"paragraph","attrs":{"localId":"02aca335-af5b-4251-9542-d7e460f45218"},"content":[{"type":"text","text":"Unit ","marks":[{"type":"strong"}]},{"type":"text","text":"(type,number,position): Weapons Rolling Rack"}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"f5a864f6-0aff-431f-860d-8450277b3e01"},"content":[{"type":"text","text":"Address","marks":[{"type":"strong"}]},{"type":"text","text":": Philadelphia Museum of Art (26"},{"type":"text","text":"th","marks":[{"type":"subsup","attrs":{"type":"sup"}}]},{"type":"text","text":" Street and Benjamin Franklin Pa"}]},{"type":"paragraph","attrs":{"localId":"45747bbf-9e02-4615-84ac-4fbf40ce2222"},"content":[{"type":"text","text":"Site","marks":[{"type":"strong"}]},{"type":"text","text":": Storage"}]},{"type":"paragraph","attrs":{"localId":"3f1dd6ce-1ac9-4824-8248-3af70d1d5fed"},"content":[{"type":"text","text":"Subsite","marks":[{"type":"strong"}]},{"type":"text","text":": Decorative Arts [B1.104]"}]},{"type":"paragraph","attrs":{"localId":"6ee22ae5-f566-4a72-96bd-35efc17ef9e9"},"content":[{"type":"text","text":"Unit ","marks":[{"type":"strong"}]},{"type":"text","text":"(type,number,position): Cabinet F11, drawer 6"}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"5a8ce728-d5f5-4b89-8d95-4a2093432f5b"},"content":[{"type":"text","text":"Address","marks":[{"type":"strong"}]},{"type":"text","text":": Philadelphia Museum of Art (26"},{"type":"text","text":"th","marks":[{"type":"subsup","attrs":{"type":"sup"}}]},{"type":"text","text":" Street and Benjamin Franklin Pa"}]},{"type":"paragraph","attrs":{"localId":"0a873d72-2afd-4d83-a874-2698b08449ab"},"content":[{"type":"text","text":"Site","marks":[{"type":"strong"}]},{"type":"text","text":": Meeting Room"}]},{"type":"paragraph","attrs":{"localId":"8433d5d5-816a-4489-8618-5bb589ece85e"},"content":[{"type":"text","text":"Subsite","marks":[{"type":"strong"}]},{"type":"text","text":": Eli Kirk Price Room [C6.105]"}]},{"type":"paragraph","attrs":{"localId":"8381d0d0-35e3-42e4-bc63-e498a0f0b8a4"},"content":[{"type":"text","text":"Unit (type,number,position):","marks":[{"type":"strong"}]}]},{"type":"paragraph","attrs":{"localId":"3bc9165e-e166-4bfb-84df-1f5973474fb3"},"content":[{"type":"text","text":"Description","marks":[{"type":"strong"}]},{"type":"text","text":": Eli Kirk Price Room"}]}]}]}]},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":57},"layout":"default","localId":"68814014-ccfa-4aa1-a11d-2975ebf5c672"}},{"type":"layoutSection","content":[{"type":"layoutColumn","attrs":{"width":50},"content":[{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":63},"layout":"default","localId":"50959bda-d55c-4c18-b827-7800a3f53476"}},{"type":"paragraph","content":[]}]},{"type":"layoutColumn","attrs":{"width":50},"content":[{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":64},"layout":"default","localId":"a391ca73-8f8e-4ff4-abfd-86e7813a4e9c"}},{"type":"paragraph","content":[]}]}]},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":56},"layout":"default","localId":"7b72972b-6627-4f8d-b5b8-3d203e6ac8fb"}},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":65},"layout":"default","localId":"812aabfc-0115-40e8-88d9-6b9febb6538f"}}]},{"version":1,"type":"doc","content":[{"type":"panel","attrs":{"panelType":"info"},"content":[{"type":"paragraph","attrs":{"localId":"f8982e53-9330-47e1-8d41-1235020d1fef"},"content":[{"type":"text","text":"Image/Document Upload Request – UPDATED 7/17/2025","marks":[{"type":"strong"}]}]},{"type":"paragraph","attrs":{"localId":"4b81fa5d-837f-4845-be26-f02f42301968"},"content":[{"type":"text","text":"VERY IMPORTANT! ","marks":[{"type":"strong"},{"type":"textColor","attrs":{"color":"#36b37e"}}]}]},{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"511bee49-cd86-4340-aef8-0f5b506ecef1"},"content":[{"type":"text","text":"For all requests: Fill out a "},{"type":"text","text":"single","marks":[{"type":"em"},{"type":"strong"},{"type":"underline"}]},{"type":"text","text":" upload request form and attach "},{"type":"text","text":"all","marks":[{"type":"em"},{"type":"strong"},{"type":"underline"}]},{"type":"text","text":" images and documents to a single ticket."}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"7c64c09d-e11f-464d-a8da-fdaf2b176ebf"},"content":[{"type":"text","text":"Only 50 media files can be attached to a single request form."}]}]}]},{"type":"paragraph","attrs":{"localId":"b6a67b8a-d8f4-408c-8887-09b7ab35a2fe"},"content":[{"type":"text","text":"REQUIRED","marks":[{"type":"strong"},{"type":"textColor","attrs":{"color":"#36b37e"}}]},{"type":"text","text":": ","marks":[{"type":"textColor","attrs":{"color":"#36b37e"}}]},{"type":"text","text":"Prior to upload:"}]},{"type":"orderedList","attrs":{"order":1},"content":[{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"dfac116c-526a-44da-a386-b7a6440572ed"},"content":[{"type":"text","text":"Use Proper File Naming Conventions. Documentation can be found here:","marks":[{"type":"strong"}]},{"type":"text","text":" "}]},{"type":"orderedList","attrs":{"order":1},"content":[{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"dfac116c-526a-44da-a386-b7a6440572ed"},"content":[{"type":"text","text":"Filenaming Documentation-2021.pdf","marks":[{"type":"link","attrs":{"href":"https://philadelphiamuseumofart-my.sharepoint.com/:b:/g/personal/adriel_juarez_philamuseum_org/EfJOZRlHZ4hFpad8PTNvClkBjfX0ABqINqEUhUsoL42ZlA?e=NIZXv7"}}]}]}]}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"dfac116c-526a-44da-a386-b7a6440572ed"},"content":[{"type":"text","text":"Use these following file naming conventions on each image or document you are uploading. "},{"type":"text","text":"Proper file naming of images and documents allow us to verify the TMS records they are to be attached to as well as the metadata required.","marks":[{"type":"em"},{"type":"strong"},{"type":"underline"}]}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"be55e4bf-fb40-42e3-b345-f601fc75578a"},"content":[{"type":"text","text":"OCR Document PDFs: OCR stands for Optical Character Recognition. Any PDF that is saved with OCR has searchable text. Open file in Adobe Acrobat. Click on All Tools → Scan & OCR → In This File → All Pages → Recognize Text → Save after all pages convert"}]}]}]}]},{"type":"panel","attrs":{"panelType":"note"},"content":[{"type":"paragraph","attrs":{"localId":"11804706-7fbe-41d2-bbb6-51ad232179e1"},"content":[{"type":"text","text":"Please allow at least 10 days for media to be uploaded to TMS. We get many requests to upload files, and same day uploads may not be possible."}]}]},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":35},"layout":"default","localId":"5a03895f-6cff-4da2-8d07-a25ee2b57f1d"}},{"type":"panel","attrs":{"panelType":"warning"},"content":[{"type":"paragraph","attrs":{"localId":"f80a04ee-afcc-4ac0-ac04-f13ffe5e5c8c"},"content":[{"type":"text","text":"Before uploading images to TMS, we size the images down to 1536px. 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